APPLICATION DEADLINE HAS BEEN EXTENDED TO FRIDAY, APRIL 14 at 5pm PST!

The Startup in Residence program spans 16 weeks of collaboration between city staff and entrepreneurs working together to solve civic challenges. These are the major program milestones, along with some answers to questions we’ve heard from past cohorts. The 2017 application is open now!

March

09

Startup application opens

The STIR application presents challenge statements sourced from agencies in San Francisco, Oakland, San Leandro and West Sacramento to startups interested in the STIR program. The application also serves as an RFP that allows participating startups to easily contract with their partner departments

Startups

“Request for proposals” are how government agencies issue calls for vendors via a fair, neutral, regulated process. When you fill out the STIR application, you are actually completing a cleverly-disguised RFP!

Startups can submit separate applications to as many challenges as they’d like, but ultimately they are only selected to one challenge during a cohort

STIR is a program opportunity to test ideas and develop new technology products and services. It is not a substitute for a contract to sell an existing product or service to government. Startups selected by SF have the possibility to enter into a paid contract with the sponsoring agency. Startups selected by regional partners will also have the option to enter into a paid contract, at the discretion of the sponsoring agency.

Cities

No, all challenge statements are bundled in a master RFP that we call a “RFP Bus.” By bundling different challenge statements in one RFP process, it makes it easier for many vendors (startups, in this case) to apply, and reduces the overhead necessary to issue multiple RFPs.

April

14

Startup application closes

The application for the 2017 STIR cohort closes.

April

11-17

Review, interview and select startups

Participating agencies will review and score applications. Startups with the highest scores will be invited to an interview, after which final selections are made.

Startups

In-person interviews are not required, but are highly encouraged.

Cities

Departments can review as many startups as they would like.

Government departments convene a review committee to score applications. Criteria for review are built into the RFP.

April

21

Startups notified & contracts drawn up

By April 21, all applications will be reviewed and scored, and departments will notify selected startups with contract paperwork.  

Startups

The data center for hosted applications must be located and remain within the United States. All data transmission shall take place via secure means. All data exchanged shall be used solely for the purposes outlined in the final contract with the City and shall not be distributed, repurposed or shared across other applications, environments, or business units of the Contractor or to other vendors or interested parties.

For on-premise software, the City will have the option to license the software in perpetuity free of charge with free maintenance for 90 days, after which the City and startup may negotiate an annual maintenance fee for future years.

For “hosted software” products (i.e., cloud hosted), the City will have the option of a term license with 90 days of access provided free of charge, after which the City and startup may negotiate an annual subscription fee for future years.

For hardware products, the City will have the option to lease or license the product for free for 90 days (including free maintenance). Afterwards, the initial 90 days, the City may elect to purchase or continue leasing the product for which a compensation charge and maintenance fee will be negotiated.

April

25-30

Scoping workshops & contracts signed

Startups and agency partners will meet in-person in order to create a final scope of work that will guide the collaboration for the next 16 weeks.

Startups

Yes, at least one member of your team must participate in the scoping process in person with your agency partner.  

Terms will be different for each participating city and are outlined in their contracting documents:

Cities

The participating department manages this process directly with their partner startups. They keep a final copy in their department and /or with the City Attorney and a scanned version is kept on file with SF MOCI.

May

01

Program kickoff & STIR teams announced

STIR teams of city departments and startups are announced, and the STIR program officially starts!

May
to
August

The STIR residence

STIR projects begin! Teams focus on discovery, user research and prototyping. The STIR training program offers support for startups and government staff.

In the second half of the program, project teams into user testing, migration, implementation and documentation. Initial contract discussions may also begin.

Startups

Startups will have meetings and work space in each city (access may vary) and will be introduced to strategic accelerator and local co-working space partners.

Schedules will be agreed upon with your partnering department, but at least 1 person from your team must be available in person once per week to meet with your city partner and participate in all trainings and workshops.

Yes, in order to sign a contract with your agency partner, you will need to be a registered city vendor. Participating startups will need to review the terms for their city partner:

 

Your company was selected as part of a competitive solicitation process, so you should be able to contract directly with your agency partner if they want to license the technology you created, Your main contact should send you a city-approved template for the deal that you can redline. Your contact may do the negotiating on the City’s behalf, or ask their City Attorney to assist. The negotiated agreement will be signed by you, your partner agency, the City Attorney’s Office, and the Office of Contract Administration.

Cities

Procurement details differ between partnering cities. Details are outlined in the following contracting documents:

Procurement thresholds do not apply since startups were selected through a competitive bidding process. Should you want to enter into contract negotiations, you’ll start with one of the City’s boilerplate software contract templates. You may ask the City Attorney’s Office to negotiate on its behalf, or may choose to do the legwork yourself. You may also ask the Department of Technology or Office of Contract Administration to review the proposed agreement for any potential problems or concerns.

August
to
September

Pitch prep and review outcomes

Project teams begin to wrap up their collaboration by assessing outcomes and preparing to tell their story at Demo Day.

Mid – September

Demo Day

Project teams begin to wrap up their collaboration by assessing outcomes and preparing to tell their story at Demo Day.

October
to
November

Final contract negotiations

Startups and departments interested in purchasing the co-developed solutions enter into final contract negotiations.

Startups

Insurance requirements differ between partnering cities. Details are outlined in the following contracting documents: